Procurement Oversight Unit

The Procurement Oversight Unit shall be the principal advisor to the Accounting Officer (VC) and ensure that any procurement activity within the University is conducted in accordance with the provisions of the PPA, 2021, Regulations and other governing policies and directives, in alignment with the industry best practices. The unit shall manage procurement in a transparent, accountable, and efficient manner to execute the University’s Supply Chain management strategy and support its achievement. The
Procurement Oversight Unit shall carry out its functions independently and the following are the responsibilities of the office:

1. It shall ensure compliance with Procurement processes and policies
2. It shall monitor the implementation of the procurement plan
3. It shall be monitoring contracts and service-level agreements
4. It shall provide procurement support, advice and guidance to management and procuring entities on procurement matters
5. It shall provide a procurement audit,
6. It shall provide guidance on different inventory management policies as per the University's needs and industry standards.
7. It will ensure compliance with green procurement to ensure sustainability by considering sustainable policy factors; PESTEL, Sustainable supply chain
8. It will facilitate capacity building on aspects of legal and regulatory compliance
9. It will ensure effective and accountable use of funds for specified procurement activity.
10. It will ensure consistency with the procurement Act and regulations and enhance work ethics and innovative culture.
11. It will manage Procurement Oversight Unit records in line with the University Records Management policies
12. It will compile procurement activity reports and analysis reports of any anomalies and advise management accordingly
13. It shall align policies on corporate social responsibility for the university implementation by contractors, issues of ESG by encouraging companies to act responsibly.
14. Responsible for the pre-adjudication, adjudication and recommendation of an award, rejection, cancellation or any appropriate recommendation
15. Conducts market research to keep abreast of market developments on areas relevant to the needs of the university.
16. Continuously monitor supply chain management processes for the University to ensure compliance and efficiency. Issues such as reservation and preferential schemes section 72 such as Economic Empowerment Policies (EEP) EDD, Citizen Economic Empowerment (CEEP) and Local Procurement Schemes (LPS) e.g. youth, woman, disability people,
17. Facilitate response to contractor inquiries,
18. Continuously monitor price, quality and availability of goods, services and technologies in the market, and recommend cost-effective sources of supplies.
19. Manages procurement in a transparent, accountable and efficient manner in order to execute the university’s Supply Chain Management strategy.
20. Presides over and manages public bid opening, now joins the opening committee, which includes the legal office, audit, user department and procurement to observe if there is indeed transparency, fairness and accountability.